DIALOGUE:

Make a dialogue between:   

Marketing Director (A)   

Assistant (B)     

International client (C)

Using: future, modals requests and offer expressions and the international etiquette.

B: Good morning, we are calling to make some questions about the stand, to obtain benefits and to get customers with it.

C: Good morning, it's great! Now I have free time, do you know what we are talking about?

B: Yes, I will go with the marketing director.

C: Thanks!

A: Good day, I'm Patrick, the marketing director, did my assistant tell you the subject a bit?

C: Yes, you have some questions to solve on my booth.

A: Fantastic! Let's list the things we need.

C: First of all, we will need a great banner with the logo and the motto of the company.

A: Well, I was thinking of posters of your offers around the stand.

C: It seems great, we could have two people at the booth, to solve questions.

A: Perfect, I will recommend a promotional material stand.

C: Yes, we will need a large booth for all brochures and catalogs.

A: You have to share some kind of gift, could help pick up new clients.

C: Well, they can go to the main stand with the rest of the promotional material.

A: But there will not be enough space.

C: We can show a few gifts at the stand and we can store the rest under the table.

A: It's a good idea. With this we are going to ideally the best stand at the fair, we promise you!

C: Perfect, we see you there!

A: Thank you for your time. See you!

TYPES OF CORRESPONDANCE

Incoming (common) mail

    Step 1: Stamp correct mail

    Step 2:  fill a register

                      -Serial number

                      -Date of letter

                      -Date of reception

                      -Sender

                      -Subject

                      -Forwarded to (who receives the letter)

    Mail containing valuables (cheques, bank drafts, money orders...):

1.     Serial number

2.     Date received

3.     Sender's name

4.     Amount money

5.     Details of remithance 

6.     Cheque number

7.     Name/Signature officer (opening remithance)

Registered mail (confidential, personal)

(=Correu certificat) → NOT OPEN

LET'S START THE 2ND TERM!

1)Did I get my goals during the first term? Did I do my best to get them? Could something be improved? 

Yes, I think that I get the majority of them for example, pass the first term. I didn't do my best because there are some days that I am very tired because of the work, but now this term probably I will start taking vitamins. Something could be improved, but to me, it's good to do the lessons as before.

2) What are my objectives for the second term? What do I want to learn in English?

My objectives for the second term are to improve all I didn't in the first term and specially learn to talk more English. In this term I will follow the same way  of the first term to study, with the notes and the books.

3) What can and will I do to make it?

I can study more and work more in class.

OFFICE STRUCTURE

 My Baby❤

Administrative Assistant

VIDEO QUESTIONS

·         What are the job qualities that you need to be an administrative assistant?

Team work, be communicating, creative documents, organizing information, managing record systems and a wide array of other office tasks.

·         Give examples of duties of an administrative assistant.

Creating documents, organizing documents and information, managing record systems.

·         What is the routine that Jodi follows everyday?

She turn on the computer, she work with clients, she is the front face of the company.

·         What does she do in accounting?

Invoicing and financial communication with clients.

·        What is the role of the administrative assistant within the company?

To assist in the company and helping in general.

·         How should the Admin. Assist. Organize the files?

In a comfortable way for them to go back to the documents required.

·         What does she/he do when a client comes into the office?

She receives the visitors with a smile and asks them what they need.

·         What are the qualities that her boss highlights?

Be polished, professional, pleasant and courteous, have high ethical standards.

·         What does “to go the extra mile” mean?

Work harder, go further, work more than expected, be a hard-working person.

·         What are the safety tips that Jodi gives?

Be careful with postures.

·         What are the requirements in most of the companies to work as an Admin. Assist.?

Having secondary education and computer skills, having experience as an Administrative Assistant.

Covering letter

Dear Mrs. Jhon,

I am writing to apply for the job of personal assistant, as advertised on your website.

I am being numerate, I have good personal skills and I have always liked this issue of organizing and planning.  I have good skills to communicate and to remember.

As you can see from my CV, I studied baccalaureate and now I am studying administration and finances. I think that I am prepared and qualified for this work.

I work in a large company where events and transfer calls are scheduled every day.

I would be very pleased to have the opportunity to discuss this application further. You can contact me by email at: tere2298@gmail.com.

I look forward to hearing from you.

Yours sincerely,

Teresa Martinez.